Most of the organizations and companies in today’s world now have so many devices and applications that they work with. This is due to the fact that there is an increase in people using the digital workspace. There is less physical work place than there was in the past. Evolution has caused most people to embrace technology, at the workplace, home and everywhere we find ourselves. Another thing that we just consider about today’s world is also the increase in remote work. These instances and more have made us carry most of our jobs to the digital space with the help of technology. This is why it is now more important for everyone to be security conscious. You want to make sure your devices and applications are safe. In the course of this article, we will help you in ensuring safety and security with reliable account management.
In our world today, for you to successfully manage an account in a reliable way, there is a need to develop the standard of security. The security measures we have put in place in the past can not help us achieve reliable account management.
Ensuring Safety and Security
There is a need for an upgrade in our process to ensure adequate security of our accounts. Especially when it comes to securing important data for the organization. We can not afford to rely on archaic methods of security management if we want to achieve reliable account management. We need to enhance and improve on our method of protecting our devices and documents. However, it is important to note that the methods and ways we can have reliable account management is not impossible to achieve, though it may appear to be unachievable. We have curated proven and possible ways to ensure safety and security with reliable account management. As you read further you will find an in-depth guide to how you can achieve reliable account management.
An overview of Account Management
Recently there have been so many attacks on the cyber security aspect of most organizations’ platforms. Hence the reason why the aspect of cybersecurity is something most business owners and professionals do not take lightly. It is one of the most critical parts that needs more attention from technology professionals. There has been an increase in cyber threats on different organizations across all sectors. These cyber threats do not only come from criminals who try to hack the system.
Another part that is on the rise is the fact that people accidentally let out important information that should be kept safe. It is now more than the usual threats that are masterminded by people. Now there has been situations while people mistakenly reveal and expose important data that should be kept away from random people. When this information gets to the hand of the wrong people, there there is a cause for alarm. This means a high percentage of the threats that most organizations often encounters is due to negligence, while the remaining percentage is due to criminals trying to hack the system. Most times, these people are people from within the organization. This is why it is important, to ensure security, that organizations should have reliable account management procedure in place.
The reason for Reliable Account Management
One of the major ways to stop these cyber attacks is by having the best procedures in place in managing a user’s account. For example having a complete and detailed list of the people involved in what you do in the organization, or not permitting random people to have access to private systems and data of the organization. Right here is where we have the user account management. It involves having a comprehensive list of those who have permission to important information about the company. It also involves being careful when granting access to a particular set of people. You need to know that they are trustworthy and your data is safe with them.
Currently, most accounts are generally managed using two major tools. They are
- Microsoft Active Directory (AD)
- Azure AD
These tools allow the IT managers to establish and control the people who have access to certain documents and information. They are also able to either create or remove any account and any required time.
Why User Account Management Software?
To have a reliable account management system in place can also be achieved with some professional softwares and application. These applications are designed to make the process of managing a user’s account easier. All the people who have access to an account can be managed from one source. The ones who are not meant to have the permission can be removed from the same application. If an organization decides to make use of the traditional method of account management only, the process can be too hard to achieve or achieve. It may also take longer to complete a process. This is the reason most people prefer to use the user account management softwares.
Using these softwares for user account management can help reduce cyber threats in an organization. The security of important information and data is tighter and easier to achieve. Apart from managing accounts successfully, the account management software will also help an organization in keeping records of security issues and they can be easily tracked and documented. These reports can be audited to track necessary information and to know where the organization should focus on.
How to ensure security and safety with reliable account management
Use more than one password authentication
What this means is you are verifying a password with more than one security application. Though passwords have always been a good way to best protect a system or an account, it is now rampant that these systems can be hacked using other methods that bypass the password. So if you only have one security application with a password for a system, you are most likely at risk of cyberattacks. However, with the adoption of a multi factor authentication, you are able to fully secure your data and information. It’s just like having so many licks on one system. This will definitely do your account a lot of good.
Digitize the process of bringing people in
With the use of traditional methods, when there is a new staff or client, the IT managers will have to do the onboarding process manually. When the person decides to leave, the same process reoccurs. This way information can be lost or get in the wrong hands. There could also be mistakes which are common with humans handling a system. It could lead to a breach in security. However, if the process is automated all of these can be avoided. It is up to the system to sign in and sign out users and it will not go against what it is being told. Another benefit of automation is saving the company the resources such as money, energy and time that may be in line using traditional methods.
Train your team members
As mentioned above, lack of knowledge has been one of the major causes of breach in security of most organizations. You need to ensure that your staff and all those who work with you are well informed. You can train them yourself or pay a professional organization. This will help them to know what to do at the time they should.